Looking for the best screenshot tool? Here’s what you need to know:
- Windows Tools: Snipping Tool and Snip & Sketch are simple and built-in, offering basic capture modes and light editing. Third-party tools like Lightshot and ShareX add advanced features like scrolling capture and workflow automation.
- Mac Tools: The Screenshot Utility is tightly integrated, with easy shortcuts and basic editing. For more features, try Skitch or Cleanshot for professional-grade options.
- Cross-Platform Options: Tools like Lightshot and Snagit work on both systems, catering to users who switch between Mac and Windows.
Quick Comparison
| Tool | Platform | Price | Key Features |
|---|---|---|---|
| Snipping Tool | Windows | Free | Basic capture, light editing |
| Snip & Sketch | Windows | Free | Modern UI, annotation tools |
| Screenshot Utility | Mac | Free | Simple capture, macOS integration |
| Lightshot | Windows/Mac | Free | Cloud sharing, basic edits |
| Snagit | Windows/Mac | $63 | Advanced editing, scrolling capture |
| Skitch | Mac | Free w/ Evernote | Annotation, Evernote sync |
| ShareX | Windows | Free | Workflow automation, advanced tools |
| Cleanshot | Mac | $29 one-time | Pro editing, cloud integration |
Pro Tip: Built-in tools are great for basic needs, but third-party apps like Snagit or Cleanshot are better for professionals. Choose based on your platform and workflow!
Top 5 Best FREE SCREENSHOT Software
1. Windows Snipping Tool
The Windows Snipping Tool is a straightforward screenshot utility with four capture options: Rectangular, Free-form, Window, and Full-screen Snip. You can open it using the shortcut Windows logo key + Shift + S or by setting the Print Screen button for instant access.
It comes with a simple editor that lets you use tools like a pen, highlighter, text, shapes, and even a ruler or protractor for measurements. You can delay screenshots by up to 10 seconds, save them directly to the clipboard, or save them as PNG files. A handy OCR feature is included, letting you extract text from your screenshots with ease.
While it doesn’t offer the advanced features of Mac's Screenshot Utility, its focus on simplicity makes it a practical option for quick tasks. It even supports touchscreen input, so it works well on a variety of Windows devices. Although Microsoft is gradually replacing it with Snip & Sketch, the Snipping Tool remains a dependable choice for basic screenshot needs.
If you’re looking for more options, Microsoft’s Snip & Sketch provides additional tools and capabilities.
2. Windows Snip & Sketch
Windows Snip & Sketch, launched in October 2018, is Microsoft's upgraded screenshot tool that replaced the Snipping Tool. With a modern interface and better editing options, it offers a smoother experience for capturing and editing screenshots.
You can access the tool using the same shortcut as the Snipping Tool. Once activated, the screen dims, and a small toolbar appears, offering four capture modes: rectangular, freeform, window, and fullscreen snip. For quicker access, you can configure the Print Screen button to open Snip & Sketch through Accessibility settings.
The editing interface comes with a variety of annotation tools, including:
- Customizable pens: Adjust thickness and color to suit your needs.
- Measurement tools: Use the built-in ruler and protractor for precise annotations.
- Basic shapes: Add rectangles, circles, or lines to your screenshots.
- Text options: Insert text with different fonts and sizes.
A delayed capture feature lets you set a 3- or 10-second timer, making it easier to capture temporary interface elements like tooltips or dropdown menus.
However, Snip & Sketch has its limitations. Unlike some third-party tools, it doesn’t support advanced features like scrolling window capture, voice annotations, or video exports [2]. Compared to Mac's Screenshot Utility, it also falls short in scrolling capture and advanced sharing options. That said, it integrates seamlessly with Windows systems.
The tool supports PNG, JPG, and GIF formats, and screenshots can be shared directly via email, OneNote, or Twitter. Captures are automatically saved to the clipboard and can be retrieved through Clipboard history (Windows key + V).
While Snip & Sketch is a handy built-in tool for basic needs, third-party alternatives like Lightshot offer more advanced features for users who require greater functionality.
3. Lightshot
Lightshot is a free screenshot tool available for both Windows and Mac. It simplifies screen capturing and comes with features that go beyond what built-in tools typically offer.
When you activate Lightshot, you can use its rectangular selection tool to grab any part of your screen. Unlike Windows' Snip & Sketch, Lightshot provides the same functionality on both Windows and Mac, making it a convenient choice for users who work across these platforms.
Lightshot includes handy tools like text annotations, drawing options, basic shapes, and a color picker for quick edits. It also integrates with the cloud, letting you upload screenshots directly to Lightshot's server and generate shareable links. However, keep in mind that uploads are public by default.
Key features include:
- Capture specific areas or the entire screen
- Support for PNG, JPEG, and BMP file formats
- Extensions for Chrome and Firefox browsers
- Basic editing tools like text, shapes, arrows, and blur effects
While it’s great for sharing screenshots quickly, Lightshot doesn’t offer delayed capture or window-specific snipping modes like some native tools do. Screenshots are automatically saved to your local drive and copied to your clipboard, speeding up the process for edits or sharing.
Lightshot is reliable on both Windows and Mac, though Mac users will notice slight shortcut differences to match Apple's system. Although it’s highly versatile across platforms, macOS users might prefer the built-in Screenshot Utility for its deeper integration with the system.
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4. Mac Screenshot Utility
macOS comes with a built-in Screenshot Utility that’s tightly integrated into the operating system. Unlike Windows, which often requires third-party apps for advanced features, macOS provides everything you need in one place.
Press Command + Shift + 5 to bring up the floating toolbar, which gives you quick access to capture modes and settings. Here’s what the utility offers:
| Feature | Description |
|---|---|
| Capture Types | Take a full screen, window, or selected portion screenshot |
| Recording Options | Record your screen with audio support |
| Save Location | Choose where your screenshots or recordings are saved |
| Timer Delay | Set a 5 or 10-second delay before capturing |
| Show/Hide Controls | Decide whether to show mouse cursor or clicks |
By default, screenshots are saved to your desktop with a timestamped filename, but you can change this location easily. After capturing, a thumbnail appears in the bottom-right corner of your screen, letting you quickly edit or share the image.
For basic edits, the Preview app offers tools like cropping, adding shapes, text, and highlighting. Importantly, the utility works entirely offline, making it a secure option for handling sensitive information.
While it’s great for everyday use, it doesn’t include features like scrolling capture or background removal. For those, you might want to check out third-party options like Skitch. Still, the Screenshot Utility is perfect for users who value simplicity and seamless macOS integration.
5. Skitch
Skitch, created by Evernote, is a screenshot and annotation tool tailored for Mac users. It offers a range of annotation options that make it easy to mark up screenshots effectively. Here's a quick look at what you can do with Skitch:
| Annotation Feature | Purpose |
|---|---|
| Arrows & Lines | Point out specific elements |
| Shapes & Callouts | Draw attention to key areas |
| Pixelation | Hide sensitive details |
| Text Overlays | Add notes or labels |
| Highlights | Draw focus to important points |
One of Skitch’s standout features is how well it integrates with Evernote. If you're already using Evernote, you can sync your screenshots across devices automatically. This makes it a great option for those managing projects or notes within the Evernote ecosystem. Compared to Mac's built-in Screenshot Utility, Skitch offers more advanced annotation tools, though some premium features require a subscription.
That said, Skitch does have a few downsides. It lacks an eraser tool, so fixing errors relies on the undo button. Additionally, it doesn’t support exporting in SVG format, which could be a drawback for users who work with vector images.
For professionals, Skitch’s premium features are included in Evernote’s subscription plans. If you're already an Evernote subscriber, you won’t need to pay extra for these features, making it an economical choice if you're part of the Evernote ecosystem.
Skitch’s simple interface makes it easy to use, whether you're making quick edits or working on more detailed projects. It’s especially handy for creating educational content, presentations, social media graphics, or technical documents where clear, precise annotations are key.
If you're looking for a tool that offers advanced annotation options without the complexity of full-featured image editors, Skitch is worth considering. Up next, we’ll see how Skitch compares to other tools in terms of functionality and user preferences.
Tool Comparison
Let's take a closer look at the key features, limitations, and performance of various screenshot tools for Mac and Windows. This breakdown will help you find a tool that fits your specific needs.
| Feature Category | Windows Tools | Mac Tools |
|---|---|---|
| Built-in Options | Snipping Tool, Snip & Sketch | Screenshot Utility |
| Basic Capture Modes | Full screen, window, rectangular, free-form | Full screen, window, timed capture, scrolling capture |
| Cloud Integration | Limited (OneDrive only) | iCloud integration |
| Annotation Tools | Basic shapes and text | Basic markup tools |
| Keyboard Shortcuts | Win + Shift + S | Cmd + Shift + 3/4/5 |
While built-in tools offer essential features, third-party apps take functionality to the next level. Here's a comparison of some popular third-party tools:
| Tool | Platform | Price | Key Features | Performance |
|---|---|---|---|---|
| Snagit | Windows/Mac | $63.00 | Advanced editing, scrolling capture, GIF creation | Moderate resource usage |
| Lightshot | Windows/Mac | Free | Quick capture, basic editing | Light resource usage |
| ShareX | Windows | Free | Extensive capture options, workflow automation | Light resource usage |
| Cleanshot | Mac | $29 one-time | Professional editing, cloud integration | Light resource usage |
| Skitch | Mac | Free with Evernote | Evernote integration, annotation tools | Light resource usage |
According to user reviews, Snagit is a favorite for professional use. PCMag UK highlights its appeal:
"For a state-of-the-art, premium screen capture app, check out the Editors' Choice award-winning Snagit" [1]
Built-in tools are lightweight and simple but lack advanced features. On the other hand, third-party tools like ShareX and Cleanshot strike a great balance between functionality and resource efficiency.
Here’s how different tools cater to specific needs:
- Comprehensive Editing: Snagit is perfect for in-depth editing and video capture.
- Quick Sharing: Lightshot excels at fast capture and sharing.
- Workflow Automation: ShareX is ideal for automating tasks.
- Mac-Specific Features: Cleanshot offers seamless integration and professional-grade tools.
Prices range from free options to premium tools like Snagit ($63), which include advanced features and regular updates [2].
Cloud syncing is increasingly important, with tools like Cleanshot offering more advanced options compared to built-in utilities. Additionally, tools that combine screenshot and recording capabilities are gaining traction.
With these comparisons in mind, you can decide which tool aligns with your requirements.
Recommendations
After analyzing various tools, here's a breakdown of the best options for different user needs:
For Basic Users
If all you need are simple screenshots with minimal editing, the built-in tools on your device are enough:
- Windows Users: Use the Windows Snipping Tool for basic screenshots and quick edits.
- Mac Users: Try the Screenshot Utility (Cmd + Shift + 3/4/5) for easy capturing and simple adjustments.
For Business Professionals
For those requiring advanced features like documentation or team collaboration, these tools stand out:
| Tool | Platform | Best For | Features |
|---|---|---|---|
| Snagit | Windows/Mac | Documentation & Training | Advanced editing, scrolling capture |
| Cleanshot | Mac | Professional Presentations | Sleek interface, 1GB cloud storage |
| Droplr | Windows/Mac | Team Collaboration | 4K video capture, enterprise features |
For Power Users
If you need full functionality and advanced workflows, consider these tools:
| Tool | Platform | Price | Features |
|---|---|---|---|
| Shottr | Mac | Free | Scrolling snapshots, smart selections |
| ShareX | Windows | Free | Workflow automation, multiple capture modes |
| Cleanshot X | Mac | $29 one-time | Pro editing tools, Setapp integration |
Budget-Friendly Options
For those seeking powerful tools without breaking the bank:
- Windows: Greenshot is a free option with advanced features.
- Mac: Shottr offers professional-grade tools at no cost.
Special Use Cases
Some users may have unique needs, such as privacy or team collaboration. These specialized tools address those:
- Savvyshot ($19.99 Basic plan): Includes auto redaction, OCR, and local storage for privacy-conscious users.
- Droplr: Ideal for enterprise teams, offering high-resolution capture and secure cloud storage.
Cross-Platform Solutions
If you need a consistent experience across devices:
- Snagit ($63): A professional tool that works seamlessly on both Windows and Mac.
- Lightshot (Free): A simple yet effective option for basic needs on multiple platforms.
Built-in tools work for occasional use, but premium options like Cleanshot or Snagit are worth it for frequent users. The right choice depends on your platform and workflow preferences.
FAQs
What is the best screenshot tool for Windows?
Many consider ShareX one of the top free screen capture tools for Windows. It’s open-source and stands out for its ability to automate workflows and provide advanced editing tools. This makes it a great choice for both casual users and professionals alike [1].
If ShareX doesn’t meet your needs, check out our Recommendations section for a full list of alternatives with different features.
Is there a free screenshot tool for Mac?
Absolutely! Mac users have access to several free options. The built-in Screenshot Utility (triggered by Cmd + Shift + 3/4/5) handles most basic screenshot tasks efficiently. For those looking for something extra, Lightshot offers quick editing tools, cross-platform compatibility, and easy sharing.
For advanced features like scrolling screenshots or smart selections, Shottr is a free tool that delivers professional-grade functionality [1].
For a closer look at free and premium Mac screenshot tools, along with their best use cases, head over to our Recommendations section.